Kingston Race and Equalities Council
Our contact details
Name: Kingston Race and Equalities Council
Address: Third Floor, Neville House, 55 Eden Street, Kingston upon Thames,KT1 1BW
Phone Number:0208 547 2332
What type of information we have
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- Depending on why you have contacted or been referred to us we might also need to collect and process what is known as special characteristic information such as sexuality, religious or philosophical beliefs, ethnicity, physical or mental health and others.
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You have contacted us to raise a concern, to report an incident or to request information
- You are a member of KREC
- You are volunteering to help support the work of KREC
We may also receive personal information indirectly; from the police, a local authority or other agency/organisation in connection with an issue they have referred to us.
Under the General Data Protection Regulation (GDPR), we rely on at least one of the following lawful bases for processing this information.
- Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
- We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
More information on these rights can be found on the Information Commissioner’s Office website at: https://ico.org.uk/your-data-matters/
What we do with the information we have
We use the information that you have given us in order to:
Keep in contact with you;
Progress an issue you have raised with us;
Undertake case work specific to race and associated inequalities;
Make referrals to other organisations working in the equalities field;
Support local stakeholders in developing and monitoring equality policies;
Raising public awareness through educational and cultural events;
Helping to develop and support local community organisations;
We may share this information with other organisations working in the equalities field and, with your agreement, the Police if we are assisting you in connection with a race or other hate crime or incident.
How we store your information
Your information is securely stored on our computer system and/or in hard copy at our offices at Neville House, Eden Street, Kingston upon Thames KT1 1BW
We only keep personal information for as long as we need it to deal with the matter in connection with which it was provided. We will then dispose of your information securely.
Generally we do not process your data outside of the EEA. In exceptional cases where we might have to we will ensure that equivalent data protection controls are in place.
Your data protection rights
Under data protection law, you have various rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
Please contact us at email@example.com or telephone 0208 547 2332 if you wish to make a request
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
How to complain
You can complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
When you use the website, information about the IP address and browser that your computer is using will be made known to us. We may use such information to monitor how our websites are used, which pages are visited and how often visits are made.
Below are some examples of data collected automatically through Google Analytics from all users:
- the Internet protocol (IP) address
- computer and connection information such as browser type and version, operating system, and platform
- Uniform Resource Locator (URL) click stream data, including date and time, and content viewed or searched for on the site
Web enquiry forms
You may be asked to provide personal information to obtain specific information. By supplying such information you consent to Kingston Race and Equalities Council storing the information for the stated purpose.
Links to other websites